It is time to schedule your summer parties! Children’s birthday parties, end-of-season baseball or soccer parties or end-of-year school parties are great events to hold at Larkey.
Let the kids burn off the sugar in the pool, and avoid the hassle of hosting an event at your home.
A perfect spot for your next gathering, the Larkey Private Swim Club can accommodate both semi-private and private parties for up to 100 guests.
Party Booking Steps:
1. To familiarize yourself with the party guidelines, download our LARKEY SWIM CLUB PARTY GUIDELINES.
2. Before you choose a date for your party - click here to look at our club's calendar for pool hours and conflicting events (swim meets, holiday parties) and then look at the reserved parties calendar to make sure no one else has booked the day/time/area you prefer. (Yes, it's a 2-step process.....)
Last Minute Request or need to confirm the date right away because you have invitations to send out? call the Pool Manager's cell (925) 250-6568 to make arrangements and get your party on the calendar.
Where can I find information about arranging to have a party at Larkey Private Swim Club? See the above "Party Booking Steps"
Can a non-member have a party at the pool? Yes - however, the party must be booked by a member, using the member's key # and the member is responsible for making sure all guidelines and policies are abided by and must be present at the party until finished.
The guidelines say no parties after 5pm on weekends - are there exceptions to this policy? We are able to extend the hours beyond 5pm if you book the Back Area. Speak to the Pool Manager for any special requests or advice on scheduling your party.
When do you need an exact guest count? We would like a good estimate when you book your party. If there is any significant change to the original amount - contact the Pool Manager. It is especially important for us to know the approximate number of swimmers so we can schedule to have more lifeguard coverage. You may have to pay for an additional lifeguard.
Can I set up early for a party? Yes. You can show up earlier to bring in your supplies and decorate. You can use the gate near the sports court for unloading supplies. If you have an early party, the lifeguards show up 30 minutes before posted pool hours opening time; you can come at that time to start setting up. Just make sure you set up your Party Sign-In sheet and Signage at the Gatekeeping Desk upon your arrival (in the PARTIES binder underneath the cork board) and sign yourself in.
Can I have a caterer deliver food? Yes Can we bring in alcohol? Yes, but NO GLASS containers and make sure whoever is drinking is over 21.
Other food and beverage rules? No glass plates, containers, bottles. Yes to feeding the lifeguards. It's traditional to offer them some food. There is a microwave in the clubhouse you can use. NOTE: we currently do not have an extra refrigerator or freezer in the clubhouse for party use. ABSOLUTELY no colored frosting on any cakes or cupcakes - it stains the pool deck.
Do I have to clean up after the party? Yes. Here's the clean-up and close-out list of tasks you need to do after your party.Party Sign In Sheet with clean-up & close-out checklist
Who do I pay and when do I pay? If your party requires a deposit(s), you will need to pay that once your party registration has been confirmed.
Make sure all your guests sign in on your Party Sign-In sheet at the Gatekeeping Desk when they arrive. Larkey Pool members need to write their Key # by their name so that you won't be charged a guest fee for them. You need to settle your bill with the Gatekeeper at the end of your party after you've completed the clean-up check off list.
Payment(s) can be via cash, check, PayPal to LarkeyTreasurer@gmail.com or if you want to pay with a credit card, the club can invoice you so you can pay online (additional credit card transaction fees will apply). Any refundable deposit can be applied to your balance due after the party.